THE CAPACITY BUILDING UNIT

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PREPARED BY:

JOHN BRAIMAH

CAPACITY BUILDING MANAGER

DECENTRALIZATION SECRETARY

 

BACKGROUND

The decentralization secretariat (Dec- Sec) was established as a result of a cabinet conclusion of decentralizing the country through Local Government. It became effective in May 2004 when an act of parliament was passed in to a law which established the creation of 19 local council. The act also established the setting up of the local government services commission (LGSC) and the Local finance department housed in the ministry of finance (LGFD).

In 2004, the institutional reforms and capacity Building project (IRCBP) was lunched by the World Bank to support the decentralization programmed in Sierra Leone. After four years of successful implementation, a muilt – donor trust fund was created by the World Bank, European commission and DFID among others.

At the end of implementation of the muilt- donor trust funds, the decentralized services delivery programed phased- 1 and 2 came in to existences. This provided direct transfers to local councils through the local government finance department. The phases 2- of decentralized services delivery programmed ended in October, 2008.

The decentralization secretariat now has small piloted project from the Japanese social development funds (JSDF) through the World Bank. This was solicited by our task team leader Rander El- Rashid of the World Bank to support post Ebola response, anti- stigma, social cohesion, social sensitization and M&E the project started in 2018 and was now run in to its midterm.

 

 

THE CAPACITY BUILDING MANAGER

I started working at the decentralization secretariat in March- 2005 as a Research and Training Officer assigned to the Local Government Service Commission to give technical backstopping to the Executive secretary, chairman and commissioners. During that period, I was given specific mandate by the World Bank to identify and provide positions for the 19 local councils. I therefore visited all the 19 local council to have first and- hand information and to created department for the administrative set up which evident in the job description for Local Councils today after eleven years of productive services to the Local Government service commission, I was recall by the permanent secretary through the then Director of the Decentralization to serve as the Capacity Building Officer in 2014. After three years (3) of dedicated service to the unit I was again call upon by the ministry of local government to acts as the capacity Building Manager. The acting capacity came as a result of staffs that were actively involved in the political camping of the 2018 president and parliament elections. Some even served as part agents of the ruling party then. I acted for a period of six months and later confirmed after successfully hosting two World Bank missions on JSDF project.

WORKDONE AT LGSE

In the local service commission in collaboration with the consultant hired by the project from Uganda and the European Union through the civil service reform project develop the following document for local government/ local councils.

 

  • Give technical support to the executive secretarial and commissioner to recruit 266 core staff (14 each) for the 19 council.
  • Guideline on human resources management for local council in 2006 and later review in 2012- and 2014
  • Jon description for local council
  • Staff management forms for local council
  • Policy of staff attraction and retention
  • Salary harmonization policy
  • And assessment of LGSE and local council excises and report to the European Union.

 

Activity under taken so far as capacity building manager from July 2018- 2019 to dates

  • Trained staff and other stake holder on social cohesion and social sensitization and house hold hygiene in waterloo
  • Held in memorial service in four JSDF council in commemoration of Ebola Victims
  • Local council dedicate exiting project in memory of Ebola victims
  • Planted trees in the four district cemetery as a symbol of recognition for those that died as a result of Ebola
  • Organized training workshop on community dialogue in makeni.
  • Organized a nation forum for Ebola survival in makeni
  • Organized a training  on gender mainstreaming in port-loko
  • Organized training on the validation on gender strategy and guide
  • Organized a training a development of aunty stigma messages and guide
  • Organized a TOT on the training of IEC officers, CSO’s and other relevant staff on anti-stigma and guid
  • Lead the preparation of project visibility sign post for Ebola cemetery, project sites in Bombali, port-loko, WARD.C and free town
  • Organized a workshop of Traditional and religious leaders in portlok
  • Organized a door to door camping on anti-stigma
  • Organized a mentoring and coaching of WDC’s and CMG’s on prevention mechanisms
  • Conduct a TOT workshop on prevention mechanism
  • Conduct a dialogue session in district, town and villages prevention and social cohesion and the way forward on post Ebola
  • Hired a consultant to develop manuals on the following:
  1. Manual on community dialogue and training kit
  2. Manual on monitoring and evaluation
  3. Manual on prevention mechanism
  • Provision of hygiene materials for health center, schools and public places in the fours JSDF supported Local councils

COMPONENT OF THE UNIT

As component head of component-1 of the JSDF project comprise of the following units

  • The information, communication and education unit
  • The technical unit assigned to the local government service commission
  • The gender unit
  • The newly created research unit
  • The 22 resident technical facilitator assigned to the 22 local councils
  • Supervised the SCsDSIL sub project in the decentralization secretariat

The capacity building unit is the largest component in the decentralization secretariat and the capacity building manager according to the organogram servers as the dupty director whenever the director of decentralization out of the country.

POSITIONS AND UNMBER OF STATE IN THE CAPACITY BUILDING UNIT

CAPACITY BUILDING MANAGER- 1(HEAD)

  • The primary reasonability of the capacity building manager is to coordinate and supervised sub component unit under the capacity building unit of the decentralization secretariat
  • In the absent of the director he/she will acts as director of decentralization secretariat
  • He/she coordinate all capacity building aspect/ activities of decentralization programme

CAPACITY BUILDING OFFICER-1

  • He/she dispute the capacity building manager
  • He/she acts a capacity building manager in the absent of the substantives holder
  • He/she shall be assigned any other duties by the director and the capacity building manager

GENDER OFFICER-1

Main Duties and Responsibilities:

  • He/she is the head of the Gender Unit of the decentralization secretariat
  • He/she coordinate all Gender activities of the project and the programme
  • He/she be assigned any other duties by the director and the capacity building manager

IEC OFFUCER(S)

Main duties and Responsibilities:

  • The serve as the focal point and face of the project
  • They are responsible for the desimination of project activities to the public
  • They serve as reservoir of information of the decentralization secretariats and the decentralization programme
  • They can be assigned any other duties by the director and the capacity building.

CO-ORDINATOR SCaDSIL

Main Duties and Responsibilities

  • He/she is the head of the sub project of SCaDSIL
  • He/she supervises staff of the unit
  • He/she report on the day today activities of SCaDSIL to the capacity building manager
  • He/she will be assigned any other duties by the  Director and capacity building manager

RESEARCH OFFICER(S)

Main Duties and Responsibilities:

  • They served as a think tank of the project
  • They develoed and write report of workshops and meetings
  • They will be assigned any other duties by the director and capacity building

RESIDENT TECHNICLA FACILITATOR (RTF)

  • They provide technical backstopping to the local councils
  • Coordinate and promotes decentralization programmes
  • They will be assigned any other duties by the director and the capacity building manager

ADMIN ASSIATANT (CBU)

Main Duties and Responsibilities:

  • He/she serves as the entry point to the capacity building Unit of the decentralization secretarits
  • He/she received and filled all incoming and out going correspondences for the unit
  • He/she shall be assigned any other duties by the director and the capacity building manager

 

 

Faithfully submitted by:

 

John Braimah

Capacity Building Manager

Decentralization Secretariats

Ministry of Local Government

 

 

 

 

REPORT

ON

 

FELLOW UP AND MENTHORING VISIT TO LOCAL COUNCILS ON THE IMPLEMENTATION OF SOCILA COHESION, SOCILAL SENSITIZATION AND HOUSE HOLD HYGENE (BOMBALI, PORTLOK, WATERLOO AND FREE TOWN)

 

 

 

 

PREPARED AND SUMITTED BY

CAPACITY BUILDING MANAGER

DECENTRALIZATION SECRETARY